Reimbursement for goods
For students who want reimbursement, you MUST inform the PWS Office in advance before making the
purchase, due to the fact that there is no guarantee you will be reimbursed. We also ask that you inform
us in advance, as the Administration bureau in North Campus requires the "Application for
Reimbursement Approval" to be submitted 2 weeks before reimbursement. The PWS Office will fill out and
submit the form, so please make sure you let us know in details what you will be purchasing. In regards to
reimbursement during your international travels (i.e., vaccinations, possible utilization of taxis in a foreign
country), please inform us before your departure.
In order for reimbursement, please submit the original receipt within 2 weeks of purchase.
Whether you are a Professor, Researcher or faculty member, when you want reimbursement for something
that costs over 100,000 yen, you need to submit the "Application for Reimbursement Approval" 2 weeks
before reimbursement. Again, please confirm with us before making the purchase, so that the PWS office
can submit the application form to the Administration bureau in North Campus.
For reimbursement, when the good have arrived, please email pictures of these goods for proof and to
confirm the number of commodities and the name of the commodity.
When you would like reimbursement for postage fees, you need to submit the original delivery sheet
(=Customer Copy) that is sealed on the box.
Please consider your purchases through your funds that are registered through Kyoto University as much
as you can, rather than the reimbursement procedure.